Monitoring resource
Pest control records serve two purposes: they show an active programme is in place, and they provide an evidence trail if something is found during an inspection. A log that only records contractor visits without findings or follow-up is rarely enough.
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Contractor visits and internal staff sightings — both need to be in the same log.
Findings at each monitoring point should be graded, not just marked as checked.
Follow-up actions with completion dates turn a findings record into a closed loop.
Contractor visit entries
Date, engineer name, stations checked, findings graded by level of activity, corrective actions recommended, and the target date for those actions. Not just 'visit completed'.
Internal sighting rows
Space for staff to log sightings between contractor visits — who reported it, which area, what was seen, and what immediate action was taken. A lot of what actually happens on site never makes it into contractor-only logs.
Bait station reference
Each entry references the station number or location code, so findings can be mapped back to the site layout. Useful when a pattern emerges in one area.
Follow-up actions column
What was recommended and whether it's been completed. Recommendations that sit open for months are a problem in audit — this column is what closes them.
Staff see things between visits. A sighting near a delivery area, evidence in a store room, something spotted during cleaning. If those reports don't make it into a record, your log only reflects what happened during scheduled visits — which is a fraction of the overall picture.
A monitoring point marked 'checked' tells you nothing. A graded finding — low, medium, high activity, or species identified — tells you whether a situation is stable or developing. That's the difference between a record and useful information.
Recurring activity at a specific station or in one area usually means a structural issue or a proofing gap. Reviewing trends quarterly — rather than looking at individual entries — is where that kind of pattern shows up. That's when you adjust the contract or fix the building.
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